Job Openings
Regional Coordinator – Miami
• Hybrid (Remote & In-Person) – Miami-based
• Full-time (40 hours/week)
About Guitars Over Guns
Guitars Over Guns Organization (GOGO) is a 501(c)(3) nonprofit that provides music education and mentorship by pairing students from vulnerable communities in Miami, Chicago, Los Angeles, and New York City with professional musicians. Our goal? To help them overcome challenges, discover their voice, and unleash their potential as future leaders. Since 2008, we’ve positively impacted over 9,700 students, boosting academic achievement and engagement.
About the Role
Guitars Over Guns is seeking a highly organized and proactive rock star with the ability to multi-task and provide administrative support to our Miami programs office. This position performs interdepartmental, high-level administrative functions for the Regional Director, managing communications, databases, budgets, grant deadlines, projects and events, calendars and meetings.
This individual needs to be an intuitive problem-solver who takes initiative, doesn’t shy away from a challenge, and has a positive “can do” attitude. The work is tough but having a sense of humor and desire to find joy in what we do lies at the core of our values. As such, we take our jobs very seriously but our culture thrives on always assuming the best in each other. Our work environment is fast-paced, casual, upbeat, professional, and fun.
Position Priorities
- Appointment scheduling and general administrative support to the Regional Director
- Assist Regional Director in email correspondence and inbox maintenance
- Provide logistical and project management support to the Regional Director in the form of collaborative thought partnership and timely reminders/deadline management
- Support communication with community partners, grantors and donors
- Compile and submit expense reports
- Carry out administrative duties (e.g., photocopying, digital filing system maintenance, etc.)
- Coordinate and support projects and events, including planning/logistics and on-site execution
- Support grant applications and reports (e.g., compile data, manage budget templates)
- Review independent contractor time entries, remind contractors of time entry deadlines, and collaborate with Accounting department to issue payroll
- Take accurate minutes of meetings and facilitate completion of follow-up action items
- Manage meeting rhythm and communication best practices for the Miami regional team
- Helping with story mining and act as a liaison between the Miami region and Marketing
About You
- 1-3 years of working experience
- Experience or skills managing complex projects or events
- Ability to handle sensitive information in a confidential manner
- Technologically savvy; knowledge using the full range of contemporary remote office software (Microsoft, Google, Zoom, etc.)
- Flexible and a self-starter; able to multitask while also being highly detail-oriented
- High levels of accuracy in task execution, and ability to thrive in a deadline-driven environment
- Strong written/verbal communication and organizational skills
- Ability to work independently and within a team environment
- Ability to work occasional nights/weekends based on events schedule
- Personal qualities of integrity, credibility, growth mindset, sense of humor, and a commitment to Guitars Over Guns’ mission
- Experience/familiarity with Salesforce or other CRMs, Asana project management system, and/or HelloInsight data tool
- Experience in executive assistantship, event planning, or similar
- Excellent writing skills
Benefits
Guitars Over Guns offers a competitive salary commensurate with experience. Benefits include: Health insurance at no additional cost; 401(k) with 3% employer match (eligible after 6 months of employment); Paid Time Off (PTO) structure as well as 18 federal & cultural holidays off per year; parental, medical, and bereavement leave; Hybrid in-person and remote workplace.
TO APPLY: Please send a resume and cover letter to jobs@guitarsoverguns.org with “Regional Coordinator – Miami” in the subject line.
Development intern – Miami
• Hybrid (Remote & In-Person) – Miami-based
• 5 – 15 hours/week
About Guitars Over Guns
Guitars Over Guns Organization (GOGO) is a 501(c)(3) nonprofit that provides music education and mentorship by pairing students from vulnerable communities in Miami, Chicago, Los Angeles, and New York City with professional musicians. Our goal? To help them overcome challenges, discover their voice, and unleash their potential as future leaders. Since 2008, we’ve positively impacted over 9,700 students, boosting academic achievement and engagement.
About the Role
The Community Engagement and Advancement department is a driving force behind our impact on the community. Working alongside the Development Specialist and the Director of Community Engagement and Advancement, you will be a pivotal team member who will collaborate with the team to shape and implement strategies to drive us toward our annual goals through grants, events, donations and through relationship building.
This is an opportunity for a self-starter who thrives on working collaboratively on multiple projects at once. Our work environment is a blend of fast-paced and fun, casual yet professional, and undeniably upbeat. We do serious work, but having a sense of humor and a genuine desire to find joy in what we do lies at the core of our values.
Position Priorities
Collaborative Impact Management:
- Work closely with the Operations department to maintain an organized inventory of donated gear.
- Send personalized updates to music instrument donors so they know how the impact their donation had.
- Craft an at-a-glance chart detailing our program sites and the key supporters behind them, fostering a deeper understanding of our impactful initiatives.
Event Coordination & Logistics:
- Contribute to the preparation of exciting donor events like “Jam Session” and Spring Family Dinner.
- Assist in managing inventory for event supplies and ensuring smooth operations during various gatherings.
- Support the setup and takedown of events such as Student Music Video in March, Spring Student Showcases, End of the Year Celebration, and Mentor Institute.
Development Support:
- Maintain detailed records of in-kind donations, collaborating with the Development Specialist and Director of Community Engagement for accurate documentation.
- Work on creating relevant Google forms to streamline data collection processes.
- Engage in general volunteer outreach activities, enhancing our organizational visibility.
About You
- You’d be described as organized and detail oriented.
- Experience in relationship developing and a skill for connecting and engaging with people.
- Unwavering integrity and trustworthiness, especially when dealing with confidential and critical contacts.
- Passion for an organization that inspires youth and creates change.
- Able to work in dynamic environments where you manage a diverse workload.
- Solutions-oriented thinker who is not afraid to be hands-on and think outside the box to achieve a goal.
- Excellent verbal and written communication skills.
- Adaptable to new technologies, like a CRM system.
TO APPLY: Please send a resume and cover letter to brax@guitarsoverguns.org with “Intern, Development – Miami” in the subject line.
Mentor (Rolling Application)
Our mentors come from different walks of life and artistic paths, all connected by their love for the arts and a passion to pay it forward. They are Guitars Over Guns’ heart and soul, implementing and customizing our comprehensive curriculum that uses arts-based mentoring as a powerful intervention tool for young people.
GOGO Mentors are professional musicians and performing artists who bring a high caliber of artistic expertise to the classroom. They are excited about serving their community, passionate about introducing youth to the power of music and the arts, and committed to being a steadfast, guiding presence in the lives of our students. The Mentor role is a year-long position, and mentors will be assigned a school site within our partner school districts. Each school site meets twice per week during after-school hours. Additional hours may include special activities, such as field trips.
We accept mentor applications year-round on a rolling basis in all four of our regions of operation (Miami, Chicago, Los Angeles and New York City). Applicants will be notified when they are being considered for an opening.
Job Description
☑ Mentor must have the ability to perform and teach at least one of the following: piano, vocals, drums, guitar, bass, rap, creative writing, spoken word, songwriting, music production, or visual art.
☑ Serve as a role model for students in the musical craft of their choice, which includes learning techniques as well as stage presence and performance.
☑ Implement Guitars Over Guns’ provided Social Emotional Learning (SEL) activities, strategies, techniques, and tools.
☑ Manage a classroom of students with a team to align with programmatic and student goals.
☑ Create lesson plans to guide students and teammates through the day. This can include bringing materials for student learning.
☑ Maintain a program structure that supports student learning and shares power with students.
☑ Communicate with students as an advocate and ally, depending on the specific goals and objectives negotiated with the mentee.
Roles & Responsibilities
Application Instructions
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